Tender Specifications for Auditing Services

Tender Specifications for Auditing Services

Leave No Trace Ireland seeks submissions from interested parties for the provision of audit services in respect of our company (Limited by Guarantee).

Objectives

The Board of Directors is required to seek the appointment of a suitably qualified person to act as its auditor for a period of 3 years with an option of 1 year extension.

Company Background

Leave No Trace Ireland acts as the national organisation that provides guidelines on responsible use of the outdoors.

It is a registered charity and has three main income streams

1. Membership
2. Income from fundraising and donations including philanthropic organisations
3. Income from training and research services

It has a current total of 6 whole time staff members and 8 part time staff

Company Structure

The company is managed by a Voluntary Board of Directors and the CEO reports to the board.

Accounting systems

The organisation uses the SAGE accounting system for its daily accounting needs and currently payroll is in house.

Microsoft Excel is also used in the preparation of monthly management accounts.

Scope of Service

• The Audit of the Directors (Trustees) Report and Financial Statements in accordance with Charities SORP requirements, Company and Charity Law, Current Accounting and Auditing Standards, Department of Public Expenditure and Reform Circulars and other funder requirements
• Preparation of Independent Audit Report
• Preparation of the Financial Statements i.e. balance sheet and profit and loss.
• The Auditors will be expected to present their Audit Report and Management Letter to the Board of Directors
• Filing of B10 and B1 CRO returns
• The Auditors will be expected to report to statutory funders if and when required
• The Auditors will be expected to make themselves available to the staff, management and/or Directors of Leave No Trace Ireland for advice and information from time to time
• The Auditors should ideally have expertise and experience in auditing and providing professional advice to the non-profit/charities sector
• The Auditors should be familiar with the tax implications as a registered charity and be able to give advice on same.
• Completion of any additional financial reports as required by funders e.g. AMFR

Qualifications of Auditors

Applicants must be qualified to carry out audits in the Republic of Ireland and a knowledge of the government funded services is a requirement.

Engagement of the Auditor

The auditor will be appointed on an annual basis commencing with the audit for the year ended 31 December 2022 for a three-year period

The renewal of the contract will be reviewed by the Board of Leave No Trace Ireland and its decision ratified by the Board at the Annual General Meeting each year.

Duties of the Auditor

The auditor shall provide the auditing services and carry out such services with all reasonable skill and care.

The auditor has discretion as to the manner in which the auditing services are to be performed but shall have regard to:

• auditing practice and International Standards on Auditing as issued from time to time by the Auditing Practices Board
• the rules governing Charitable organisations in Ireland including SORP and
• the auditor shall ensure that all relevant deadlines are met to enable the audited financial statements to be available within the specified statutory time.

The letter of engagement of the auditor will have these specific clauses:

• A reconciliation between the annual financial statements and the cumulative expenditure returns
• An all-inclusive audit fee agreed in writing at the commencement of each audit
• The audit must be completed by the 30th March each year
• The auditor must issue a management letter after each statutory audit. If no issues are highlighted during the statutory audit, this should be stated in the management letter.

Fees

The fees quoted in the tender should be for the three-year period annualised and should be quoted inclusive of VAT.

Instructions to tenderers

The following information should be included in tender documents presented.

Principals

• Name(s) of Principal(s) involved in the audit
• Business address
• Period as a Principal
• Qualifications
• Experience in respect of Not for Profit Organisation audits

The tender should also include:

• Professional Indemnity Insurance
• Tax Clearance Certification
• Applicants should provide a statement that their PII complies with at least the minimum required by the Institute of Chartered Accountants in Ireland and that they will maintain such insurance at that level for the term of the engagement.

Tenders must be submitted to:

The CEO,

Leave No Trace Ireland,

Castlebar street, Westport, Mayo

 

All tenders must be received by 5.00 p.m. on Friday 13th May 2022.
No late tenders will be accepted.

 

 

General Info

Date Entered/Updated

19th Apr, 2022

Region

Dublin 8

Expiry Date

13th May, 2022